Contract - WAI-ITS-EMS-10-24

William Angliss is seeking prequalified suppliers based on the following 2 key service requirements.

• The supplier is to provide a submission on the preventative maintenance as per schedule provided, and
• To be part of a panel of a minimum to provide minor capital works, reactive electrical repairs and maintenance services including labour, tools, fuel, equipment, parts, technology, communications, materials, project management and supervision to carry out works on all WAI’s facilities, plant, electrical assets, and infrastructure. 

Our budget estimates in 2024 allow for just under $90k per annum and we are allowing for Cpi increases over the next 4 years of up to 10%.

Generally, electrical work is delivered by way of Business as Usual (BAU) reactive maintenance and minor works as they occur with a heavy reliance on single source supply.  We want to shift from this method of provision and move towards a more predictive model with multiple suppliers.  To this end, we have commenced an inspection regime to identify electrical needs, on a corrective and end of life basis.  Capturing this information on a database, which will be a live ongoing document.  We are also review the building condition report that will assist in identifying upgrades

In addition, we have traditionally relied on a single supplier model for reactive maintenance and small single quote projects, but this approach is restrictive and does not allow for any competitive pricing.  Further to this, it does not allow for any emergency requirements, as the single supplier may not be available.

The intention is to have a panel of a minimum of 2 suppliers, and works will be distributed based on the evaluation outcomes, supplier knowledge of site, and ability to meet response times.  The intention is to spread the load and allow suppliers to gain knowledge of the site to obtain value for money over the medium to longer term.

Service requirements: 

The scope of service will be in accordance with the identified ongoing corrective and predictive maintenance plan.  Type of works covered, will be items such as, replacing faulty lights/bulbs, power outlets, annual thermal testing of switchboards, and mechanical boards chiller control panels, etc.

Key objectives:

The key objective of this approach to market is to ensure that all essential labour, materials, and equipment for the specified corrective and predictive maintenance is at competitive rates and value for money, together with improve invoice processes reducing the number of invoices that need to be approved.