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Online Forum for CFA-2021-0001 
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RFx Number Status & Type Details Date
CFA-2021-0001
Closed
Request for Tender
Issued by: Country Fire Authority Victoria
UNSPSC 1: 53102700 - Uniforms - 50%
UNSPSC 2: 53102718 - Firefighter uniform - 50%
opened
Thu, 24 June 2021 4:00 PM
Closed
Fri, 27 August 2021 2:00 PM
24/06/2021 16:00

Posts

Buyer Post #33 - MTM Garments This post is publicly visible

Forum Question:

Could you please kindly assist with the following clarification questions.

  1. Of the 48,000 units, what % do CFA expect will be Made to Measure (MTM) garments?
  2. In terms of MTM garments, could you please provide a breakdown of why MTM's occur e.g shortening or adding length to garments or a complete pattern regrade?

Answer: 

1. CFA currently process approx. 10 to 12 Made to measure Wildfire orders each year, with an initial roll out, this may increase but would be anticipated at less than 1%.

2. This occurs for a variety of reasons with a majority being either to lengthen or shorten the leg or sleeve length, but occasionally a full Made to Measure is required.

Posted on 12/08/2021 11:40 by Country Fire Authority Victoria

Buyer Post #30 - CFA-2021-0001 - Online Forum Q&A #8 This post is publicly visible

QUESTION 1

Please provide a definition of fabric to assist respondents determine what components in the CFA-2021-0001 ensemble are to be included in additional testing as per the specification and subject to the sharing of individual performance-based results.

Answer: CFA considers that the term fabric is clear and unambiguous in the context of specification A.2.

Further information is required to contextualise the reference “subject to the sharing of individual performance-based results”. 

 

QUESTION 2

Should a garment ensemble design submitted to CFA-2021-0001 require a wider width trim than the specified 50mm by CFA in order to comply with the requirements of Australian Standards AS/NZS 4602.2:2013; will the CFA accept a wider width High Visibility Trim solution in an ensemble design from any respondent and consider that submission compliant to the specification?

Answer: CFA has no intention to depart from the 50mm high visibility trim requirement as per specification A.2.

Posted on 30/07/2021 11:06 by Country Fire Authority Victoria

Buyer Post #29 - CFA-2021-0001 - Online Forum Q&A #7 This post is publicly visible

Question: 

Could you please kindly assist with the following clarification question:

4.9b) Provide details of the methodology you propose to use to adhere to CFA’s Hold Stock requirement 

We understand Any requirement to hold stock would be negotiated with the successful tenderer but can you please clarify “CFA’s Hold Stock requirement” as “Hold Stock” appears to be a defined term, but not mentioned in contract or RFP.

 

Answer:

Question 4.9b) is an opportunity for tenderers to provide a response if they have the capacity to warehouse any additional stock either as finished goods or as raw materials. The amount of stock held can be negotiated with the preferred tenderer to ascertain what quantities would be suitable (if any or appropriate limits).

Posted on 28/07/2021 15:10 by Country Fire Authority Victoria

Buyer Post #27 - CFA-2021-0001 - Online Forum Q&A #6 This post is publicly visible

Further Questions:

Question: Will CFA accept AS 4824 test reports on an alternative Hi Vis colour, as AS 4824 testing performance is independent of colour/shade?

Answer: AS/NZS 4824 test reports are acceptable even if they have been performed on an alternative high visibility colour

 

Questions: With reference to size scale, please confirm:

  • Question: Size 87 Measurement Schedule (Table 4.2.17) refers to regular, stout or long. Size 87 as listed within the measurement schedule in Table 4.2.17 refers to a Regular fit. Clauses 4.2.1, 4.3.1, 4.4.1 & 4.5.1(sizing) request suppliers to provide their sizing matrix.
    • Answer: The incremental jumps in height groups between regular, stout and long. This is at the determination of individual manufacturers based upon their grading scale/sizing matrix.
  • Question: Sleeve and back length increments.
    • Answer: This is at the determination of individual manufacturers based upon their grading scale/sizing matrix.
  • Question: The number of girth increments there are between 67R-132R, 87S-132S, 74L-94L.
    • Answer: This is at the determination of individual manufacturers based upon their grading scale/sizing matrix.

With reference to:

  • Question: 4 x pleats on elbow patches, confirm if these are darts.
    • CFA confirms that specification A.2 (Clause 4.2.11 & 4.4.11) should have referred to this requirement as “darts” rather than pleats.
  • Question: 4.2.12 hem with tab, please provide further information and/ or photograph image.
    • As per concept photo,(It will be emailed to you) this requirement is a drawstring type assembly made using self-fabric which passes through the hem and exits via button holes on each side of the centre front.

 

Question: The use of materials, components or manufacturing techniques different from those specified, must in all cases be fully documented and will only be accepted if considered to be of superior design, material component, advanced fabrication or technique. In each case, documentation will be submitted to CFA with samples before receiving permission to proceed”. Please confirm that (minor) deviations can be made to the specification. If so, is there a requirement for the tenderer to submit a rationale including documentation and sample to gain ‘permission’ from CFA prior to submitting the tendered samples?

Answer: CFA specification A.2 does not specify materials, components or manufacturing techniques to be used in the construction of these garments, however it does specify minimum performance and specific design requirements against which tender submissions will be evaluated.   Any minor deviations will therefore be scored accordingly. A.2, Clause 8, “Departures from the Specification” is forward looking and written in the context of any changes proposed by a supplier once a contract is in place.

Posted on 23/07/2021 14:32 by Country Fire Authority Victoria

Buyer Post #24 - CFA-2021-0001 - Online Forum Q&A #5 This post is publicly visible

Question: Can CFA accept independent test reports published in November 2018 (32-months old) and performed by VicLab (within scope, NATA no. 14722)?

Answer: After consideration, it has been determined that test reports dated within 24 months of CFA ‘s initially planned tender release date ( February 2021) will be accepted.  

 

Question: Within Part A2 – Specification , Clause 4.2.16 Agency Information calls for a woven shoulder patch incorporating the CFA emblem being fully compliant to the AS/NZS4824:2021wildland standard. After having had numerous discussions within the industry, and to our knowledge, we believe that no woven shoulder patch will comply with the test requirements outlined within this standard. As a consequence, can CFA please confirm that an alternate method of shoulder patch creation will be suitable for the purpose of the tender samples and the subsequent production?

Answer: If test results undertaken in accordance with specification A.2 confirm this performance issue as it relates to woven patches, CFA will consider alternate methods of shoulder patch creation.

Posted on 14/07/2021 15:58 by Country Fire Authority Victoria

Buyer Post #22 - CFA 2021-0001 - Tender Briefing Q&A's This post is publicly visible

Please see the below Questions and Answers that were taken on notice from the recently held Tender Briefing:

 

Q2: If the original tender release date has been delayed (by CFA) can the 24 month test report requirement be applied to the original tender release date planned?

A2: After consideration, it has been determined that test reports dated within 24 months of CFA ‘s initially planned tender release date ( February 2021) will be accepted.  

 

Q8: Legislation for procurement of PPE and uniforms, how far down the supply chain do you have to have evidence of accreditation. Clarified question relates to LJFP registration, how far down the supply chain does evidence of accreditation need to be provided (in terms of evaluation) – who is reviewed? The garment supplier, manufacturer, etc.

A8: The Legislation requirements for PPE and uniforms and how far down the chain is the assessment conducted, it outside the control of CFA and is managed through the Local Jobs First Commissioner. Any information in relation to the LJF Policy or the LIDP’s is to be obtained through www.localjobsfirst.vic.gov.au .

 

Q9: If fabric is 230gsm +/- 5 % will that comply?

A9: In accordance with CFA specification A.2, to be considered compliant, outer material with a weight of approximately 240 - 280 g/m2  must be submitted. Fabric weights of 230 g/m2 +/ - 5% would not be deemed suitable to CFA’s requirements.

Posted on 12/07/2021 13:01 by Country Fire Authority Victoria

Buyer Post #21 - CFA-2021-0001 - Online Forum Q&A #4 This post is publicly visible

Please see below recently asked Forum Questions and Answers:

 

Question: From the Tender documents ISO15384:2018 was used as the basis and 'in line with' the  NEW (yet unpublished) AS/NZS4824:2021.  Given the precedence in using ISO15384 will the CFA also accept the EU ISO15384 in the same context?

Answer: CFA specification A.2, outlines the applicable standard and test methods to be performed in relation to this tender. In relation to any precedence regarding ISO 15384, CFA requires more detailed information to fully respond to this question.

 

Question: Will the successful tender, if not the incumbent, be required to supply the existing Wildfire Ensemble to support the contract whilst the new Wildfire Ensemble is being manufactured? If so will there also be a requirement to purchase existing stock of Finished Goods or Raw Material from the incumbent?

Answer: This Tender is for the supply of Wildfire Ensemble as per CFA Specification A.2. The current contract and stock will be managed by CFA and is not within the scope of this tender process.

 

Question: ISO 15384:2018 requires Tensile strength testing be performed after pre-pre-treatment, therefore a result obtained using AS/NZS 4824:2006 without pre-treatment may not indicate ongoing compliance to a minimum 600 N vis-à-vis the next edition of AS/NZS 4824. Should we perform this test after pre-treatment of five cleaning cycles according ISO 6330 using the front-loading horizontal drum machine and reference detergent 3 (ECE reference detergent 98), wash Procedure 6N (60+/-3) °C and drying Procedure F (machine Type A1) exhaust temperature normal (minimum 40°C, maximum 80°C)?

Answer: Yes, this pre-treatment can be used

 

Question: ISO 15384:2018 requires Tear strength testing after pre-pre-treatment, therefore a result obtained using AS/NZS 4824:2006 without pre-treatment may not indicate compliance to a minimum 25 N and the next edition of AS/NZS 4824. Should we perform this test after pre-treatment of five cleaning cycles according ISO 6330 using the front-loading horizontal drum machine and reference detergent 3 (ECE reference detergent 98), wash Procedure 6N (60+/-3) °C and drying Procedure F (machine Type A1) exhaust temperature normal (minimum 40°C, maximum 80°C)?

Answer: Yes, this pre-treatment can be used.

 

Question: Colourfastness to Washing, AS 2001.4.15 Test C. The method for Test C requires washing in soap – soap is not permitted for laundering FR materials as it leaves flammable residues on the garment affecting protection from heat and flame. As Part A.2 requires also conducting colourfastness testing according AS/NZS 1906.4 (AS/NZS 4602.2 Classification 1 requirement), would using just Test L2 to report shade change and staining not be appropriate?

Answer: For the purpose of stand-alone colourfastness testing, CFA’s specified requirement to use Test C is maintained on the basis that FR testing will be performed on separate fabric specimens.

Posted on 12/07/2021 12:53 by Country Fire Authority Victoria

Buyer Post #14 - CFA-2021-0001 - Online Forum Q&A #3 This post is publicly visible

Question: At the time of tender closure, if a fabric being offered is not available in the “CFA Safety Yellow or closest match”, can the sample garments that are required for tender submission be manufactured in an alternate colour with a Lab Dip of the intended safety yellow colour be provided in the form of a fabric swatch?.

Answer: CFA has established tender timelines on the basis that all technical evaluations can be completed and tender outcome reached at the earliest opportunity so as to not delay commencement of new garment roll out to Volunteer members.  Exact colour matching is not a specified requirement. Compliance with AS/NZS 4602.2 Classification 1 (high visibility) in a visual shade of yellow is required for tender evaluation purposes.

 

Question: Will CFA provide badging for the samples required to be manufactured. If not, can CFA provide an AI file of the artwork/embroidery

Answer: As per CFA specification A.2 (4.2.16) artwork and EPS file are available from CFA upon request. Suppliers can send their request for files to tenders@cfa.vic.gov.au.

 

Question: Is there a swatch of the safety yellow available or a pantone number?

Answer: Exact colour matching is not a specified requirement. Compliance with AS/NZS 4602.2 Classification 1 (high visibility) in a visual shade of yellow is required for tender evaluation purposes.

 

Posted on 02/07/2021 17:02 by Country Fire Authority Victoria

Buyer Post #12 - CFA-2021-0001 - Online Forum Q&A #2 This post is publicly visible

Question: Please confirm that the sunset date for independent test reports is within 24-months as at the publication date of this tender, i.e. test reports issued from August 2019

Answer: Independent test reports must have been undertaken within 24 months of the CFA tender release date of 24 June 2021.

 

 

Question: In reviewing the Part A.2 Specifications document, it appears that there is no specific reference to the required Colour of the Wildfire Protective Coats & Trousers.  However the Diagrams that are contained in the respective Specifications show the Garments in a Gold colour.  Could CFA please confirm if there is a preferred Colour for the Garments?

Answer: As per CFA’s specification A.2, fabric options in colour CFA safety yellow or closest match are required for tender evaluation. Exact colour matching is not a specified requirement. Compliance with AS/NZS 4602.2 Classification 1 (high visibility) in a visual shade of yellow is required for tender evaluation purposes.

 

 

Question: Is testing expected on fabrics (trims/hardware) as received and after pre-treatment in line with the requirements of ISO 15384:2018?

Answer: Limited flame spread and heat transfer (radiation) testing shall be carried out before and after pre-treatment. Each material in the component assembly, including rank markings, retroreflective and fluorescent materials, but excluding hardware, shall be tested separately before and after pre-treatment.

 

 

Question: Further to the Abrasion Resistance: Abrasion Resistance AS 2001.2.25.2, requirement ≥ 20 000 rubs. Is there an abrasion weight specified?

Answer: Abrasion resistance testing is to be conducted at 12 kPa using crossbred worsted abradant fabric.

 

 

Question: Re RFT CFA-2021-0001 and Industry Briefing Notice below; due to the COVID cross border travel challenges at present - could you please advise if the CFA shall be facilitating a Virtual Teams/Zoom briefing by registration for industry on July 7th for interested parties unable to attend the meeting in person?

Answer: Thank you for this question.  CFA are investigating some potential alternative options for the Industry Briefing and it is recommended you register your interest in attending to ensure you receive any further communications on this.

 

 

Question: The specified outer material colour ‘CFA Safety Yellow’ – which colour designation does the required colour fall in according AS/NZS 1906.4 Table 2.1?

Answer: The colour of CFA’s current Wildfire garment falls within the red/orange colour designation of AS/NZS 1906.4 Table 2.1. Exact colour matching to the current garment is not a specific requirement of CFA at this stage, rather a visual shade of yellow is required for tender evaluation purposes. Therefore colour designations falling within either the yellow or red/orange colour spaces will be considered.    

 

 

Question: Will CFA provide a shade reference, such as PANTONE® TCX, or physical shade master for matching the required colour on the outer material?

Answer: Exact colour matching is not a specified requirement. Compliance with AS/NZS 4602.2 Classification 1 (high visibility) in a visual shade of yellow is required for tender evaluation purposes.

 

 

Question: What method will be used to determine a ‘close match’ and ongoing compliance to CFA Safety Yellow?

Answer: Once CFA selects a particular fabric colour as part of the overall tender evaluation process, ongoing compliance will be determined by reference to a physical shade master, supported by measurement of Chromaticity and CIELAB Co-Ordinates, together with the calculation of CMC Delta E in accordance with ISO105-J03. CMC DE ≤ 1.0 with a delta for hue (h*), chroma (C*) and lightness (L*) at a maximum of ± 0.7.

 

 

Question: In regards to the Abrasion testing: Abrasion Resistance AS 2001.2.25.2, requirement ≥ 20 000 rubs. Is the pre-treatment the same as in AS/NZS 4824:2006?

Answer: Technically not. Pre-treatment shall be undertaken by subjecting specimens to five cleaning cycles in accordance with the following procedure; Washing shall be performed in accordance with ISO 6330 using the front-loading horizontal drum machine and reference detergent 3 (ECE reference detergent 98). Washing shall be carried out by procedure 6N (60+/-3) °C and drying by procedure F (machine Type A1) exhaust temperature normal (minimum 40°C, maximum 80°C).

 

 

Question: Part D - can the Part D Tender submission document published be verified as correct?  There is a different tender reference number and closing time to that published in the Invitation to Supply document.

Answer:  Part D should reflect the correct closing time/date of 2:00pm Friday 27th August 2021

 

 

Questions: The published draft Goods contract contains numerous "Error! Reference source not found." in many clauses. Can this be re-issued with the clause referencing fixed?

Answer: This is a Draft Contract and this is due to a change in references, An updated Draft Contract will be uploaded when available.

 

 

Question: Can testing to the requirements specified for AS/NZS 4824:2021 be done at any laboratory, or is there a specific list of accredited Labs that is required?

Answer:  As per CFA specification A.2, required testing can be provided from any NATA accredited or ILAC equivalent laboratory. There is no specific list of accredited labs that CFA requires to be used.  

Posted on 02/07/2021 09:56 by Country Fire Authority Victoria

Buyer Post #10 - CFA-2021-0001 - Online Forum Q&A #1 This post is publicly visible

  • Question:  ISO 15384:2018 (the next edition of AS/NZS 4824), in relation to pre-treatment for limited flame spread testing, requires five cleaning cycles – can this pre-treatment be used as this is required for certification to the next edition of AS/NZS 4824?
  • Answer:  Yes, this pre-treatment can be used.

 

  • Question:  The tear strength method stated is specific to coated materials and is not permitted in ISO 15384:2018 (the next edition of AS/NZS 4824) – can ISO 13937-2 be used as this is required for certification to the next edition of AS/NZS 4824?
  • Answer:   Yes, ISO 13937-2 is the correct tear strength test method for uncoated materials. CFA has incorrectly listed ISO 4674-1 Method B  (coated materials only) as the only applicable test method.

 

  • Question:  Concerning the pressure and preparation to be used for AS 2001.2.25.2 – is this test to be conducted at 12 kPa on a specimen in an ‘as received’ state or after a pre-treatment?
  • Answer:   Yes, the test is to be conducted at 12 kPa on a specimen “after pre-treatment” using crossbred worsted abradant fabric.

 

  • Question:  Is pilling resistance to be performed on the specimen in an ‘as received’ state or after a pre-treatment?
  • Answer:   The pilling resistance test is to be performed on the specimen in the “as received” state.

 

  • Question:  What are the staining requirements for colourfastness to washing, water and water?.
  • Answer:   Minimum required performance results are as stated within CFA specification A.2 at ≥3 for all aspects.

 

  • Question:  Which exposure method is to be used for colourfastness to light?
  • Answer:   As per CFA specification A.2, the exposure method is as per AS 2001.4.B02 (Xenon ARC lamp).

 

  • Question:  CFA must nominate which fibres will be assessed for staining ?.
  • Answer:   CFA requires the following to be reported against for staining;  Staining of Nylon, Staining of Cotton, Staining of Wool, Staining of Polyester, Staining of Acetate & Staining of Acrylic.

 

  • Question:  CFA must nominate one of the exposure methods provided in AS 2001.4.B02 in order to compare results.
  • Answer:   Method 1 is the appropriate method.

Posted on 01/07/2021 11:48 by Country Fire Authority Victoria