Display Tender RFI 2022-1003 

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Barwon Health and South West Alliance of Rural Health (SWARH), invites tenders for a Supplier for the provision of Microsoft 365 Migration and Adoption Services (RFI_2022-1003)

SWARH, through lead-member, Barwon Health, are seeking to engage the market through this Request for Information, for a service provider to partner with the SWARH Project Team in transforming our workplace services, through the migration to, and adoption of, Microsoft 365 cloud services; that will provide a single, integrated digital messaging, communication & collaboration platform for our 13,000+ user base across the Barwon South West region of Victoria; and provide a secure and resilient foundation for further business transformation initiatives.

We will be selecting a preferred supplier via a 2-stage process:

This RFI as Stage 1 – to be published on the HSV tender portal by 3 March 2022 (see instructions in the attached to access when released). We wish to understand Service Providers’ capability and experience in implementing Microsoft 365 for organisations, with supporting organisational change management and service management activities, within the context of;

• Healthcare settings
• High proportion of frontline workers
• 24/7 operating environments
• Geographically dispersed user bases

Stage 2 -  Shortlisted suppliers will be invited to participate in workshops to understand the scope, approach and design for a final proposal to be submit in response to our RFP that will be issued only to shortlisted suppliers.

How do I register as a supplier?

Barwon Health places tenders via the Health Share Victoria (HSV) web portal. Before you can respond to open and upcoming Invitations to Supply (ITS)/tenders you need to register for a HSV website account at:

https://www.healthsharevic.org.au/register/

To register you will need an Australia Business Number (ABN), and an email address. Please ensure you register with an email address specific for your organisation only. If you are a small business and do not have a workplace/unique email domain (and use @gmail.com or @hotmail.com for example), please contact HSV via [email protected] for more information on registering your business.

Once you have registered via the online form, your account will be reviewed by HSV – and once approved, you will receive an automated welcome email.

The Prospective Suppliers information page on our website is also a useful resource that includes FAQs on our sourcing program and is available at:

https://healthsharevic.org.au/tenders-and-contracts/information-for-new-suppliers/prospective-suppliers/

Note 1 - Please note that when your organisation registers on the HSV Portal the first time, you will be asked to nominate your  Superuser of the HPV Procurement Portal (your organisation's website account), that person/email account is the only person with automatic read/respond rights to an RFx. If you are not the Superuser, you will need to request the Superuser of your organisation to change your account access rights to allow you to see the open RFx.

Note 2 – The HSV website includes details of all current agreements (contracts) and RFXs/Invitations to Supply (tenders). You can mark these pages as 'favourited' in your website account to receive automatic updates directly to your nominated email address. Under ‘My Account Settings’ in your website account you can set the frequency of these updates as either immediate, daily, weekly or monthly – as well as manage which contract pages you have ‘Favourited’ for alerts.

How do I respond to a tender?

All of our tenders are published within the HSV Procurement Portal. This is our eTendering software platform where you can view our open tenders, download and view documentation.

To register interest or respond to a tender, sign in to the HSV website, then follow the steps below:

• My Dashboard > click on the Procurement Portal within the ‘Quicklinks’ of your account > the Portal will open in a new window

Once you're within the HSV Procurement Portal:

• On the landing page/main dashboard of the HSV Procurement Portal

• Sourcing > RFQs > RFQs open to all suppliers > Microsoft 365 Migration and Adoption Services (RFI_2022-1003)

Please refer to Note 2 in the section above if you struggle to access the tender.

Please download HSV’s Procurement Portal Suppliers Guide for more information. 

Please download HPV’s Procurement Portal Suppliers Guide for more information on the use of the system. The document is titled  HPV Procurement Portal - Suppliers-Guide.pdf

For any technical assistance using the HSV Procurement Portal please contact the Jaggaer helpdesk:

If you are in Australia please call: 02 8074 8627   , or Email [email protected]

Please note that the Superuser of the HPV Procurement Portal (your organisation's website account) is the only person with automatic read/respond rights to an RFx. If you are not the Superuser, you will need to request the Superuser of your organisation to change your account access rights to allow you to see the open RFx.