JavaScript Disabled

This site requires JavaScript Enabled to function properly. Please enable JavaScript or use a different browser that has JavaScript enabled.

Buying For Victoria
Skip to main content

Online Forum for SWEP2011-001 
In order to submit a post you must be logged in, have downloaded specification documents for this tender and the tender must not be closed.

The forum has been closed for posting.
RFx Number Status & Type Details Date
SWEP2011-001
Awarded
Request for Tender
Issued by: Ballarat Health Services
UNSPSC: 85000000 - Healthcare Services
opened
Wed, 16 February 2011 8:00 am
Closed
Thu, 31 March 2011 2:00 pm
16 Feb 2011 13:10

Posts

Buyer Post #9 - RFTSWEP2011-001 This post is publicly visible

Question and Answer
Based on your response within the Online Tender Forum confirming there are currently 5329 active patients, can you please clarify how many of these are holding;
 
a)       Concentrator only
19.68% concentrator only
 
b)      Portable cylinders only
39.02% portable only
 
c)       Concentrator and portable cylinder
41.3% both concentrator and portable
 
**Percentages shown are indicative of the information contained within the Assist Database**

Posted on 22 Mar 2011 12:56 by Ballarat Health Services

Supplier Post #7 - Products This post is publicly visible

We would just like to clarify the answer above in regards to cylinders. We can supply all of the consumables on the list, but do not supply oxygen cylinders. Can we still apply for the tender or must we have everything to do so?

Posted on 16 Mar 2011 13:32 by Supplier Person

The requirements of the SWEP RFT are outlined in Schedule A.
It must be noted that the requirements of SWEP entail Domiciliary Oxygen packages including all associated materials, equipment and consumables which must be provided to clients as directed by SWEP-BHS and be maintained by the Tenderer in accordance with the standards specified in this RFT.

You are directed to Selection Criterion 4.2 of the RFT which outlines the Goods and Services to be provided under the tender. You are further directed to Item 5.2 Key Evaluation Criterion 2, which outlines the weighting of the score to be rated by the Tender Evaluation Panel for this criterion.

Replied on 18 Mar 2011 08:55 by Andrew Young of Ballarat Health Services

Supplier Post #5 - Business Plan This post is publicly visible

In regards to the response document under the heading technical capability, there is reference to business plan, can you be more specific.

Posted on 14 Mar 2011 16:09 by Supplier Person


Answer
An Executive Summary of the tenderer’s business plan is sufficient to satisfy this item. A detailed description of Technical Capability should be identified in the item labeled “Technical Capability” in the same section.”

Replied on 16 Mar 2011 11:37 by Andrew Young of Ballarat Health Services

Buyer Post #4 - RFTSWEP2011-001 This post is publicly visible

Question
1.       Clause 2.8: clarity required for extension periods.

Response
Maximum period allowable is 2 years. – at the discretion of BHS-SWEP



Question
2.       Clause 3.2: client numbers indicated are 5500 patients (this is snapshot data) whilst Appendix 1 indicates 6039 (this includes new clients, and exiting clients over the year)  patients accessed the service in 2009/2010.Could you please provide more information on:
a.       Number of active patients by region

Response
Currently there are 5329 active patients
 
 

b.      Number of new set ups per month by region.

Response
The average number of new clients per month are as follows

Region
 
Ave monthly
new clients
TOTAL - Loddon Mallee
 
15
TOTAL - Hume
 
17
TOTAL - Grampains
 
12
TOTAL - Gippsland
 
11
TOTAL - North & West Metro
 
32
TOTAL - Southern Metro
 
43
TOTAL - Eastern Metro
 
30
TOTAL - Barwon Southwest
 
17
 
 
 
 
 
176

 

Question
3.       Clause 6.32: the 10% appears excessive when due performance is not specified….appreciate more information on performance standards/ KPIs if possible .

 
Response
Standar
d BHS requirement for large value contracts. KPIs will be negotiated with the successful tenderer.


Question
4.       Clause 20.2.2:Is there any particular reason the British Pharmacopoeia standards are  referenced? These standards were developed from the European Pharmacopoeia standards which are considered a higher standard.

Response
Minimum standard required



Question
5.       Clause 20.3.8.2: the transition time frame of 3-6 weeks appears very short given a one month notice period for successful tenderer’s  and lead time to order/ organize stock of necessary equipment. Appreciate rationale behind this transition timeframe and /or additional flexibility considerations.

Response
Transition plans will be considered as part of the evaluation process. This may include longer time-frames in the plans.



Question
6.       Clause 20.4.2: Is the safety orientation form a new SWEP form or a tenderer’s standard form? If a new form, please supply a draft.

Response
Tenderer’s standard form
 
 
Question
For Table B, will SWEP provide the patient classification? If not, request a more precise definition.

Response
Yes


Question
For Table B, please confirm time frame relates to service breakdowns only.

Response
Confirmed



Question
We also note that SWEP will not fund back up and portable oxygen: we are concerned that patients in remote areas may need back up especially for patients on Classification Level A – appreciate your feedback/response on this point.

Response
Swep is bound by the A&EP guidelines.



Question
7.       We note that insurance cover of $20 Million is desired: the industry standard is $10Million.Would you please explain the rationale for $20 Million cover and your flexibility on this point.

Response
The insurance cover is inline with the Victorian Government Purchasing Board’s (VGPB) Good Practice Guidelines on Insurance Provisions and Liability Capping for the Purchase of Goods and Services. The rationale for the upper limit of insurance cover is due to the large value of the contract and the potential area that a particular supplier may cover. Consideration will be taken into account pending the coverage of each supplier within the state.

Posted on 8 Mar 2011 16:05 by Ballarat Health Services

Buyer Post #3 - RFTSWEP2011-001 This post is publicly visible

Question 
1)      
Tender Response Part 2 – Supporting Information
 
Technical Capability                          Potential responses in these areas are:

Business plan
Sample of current business plan
Summary of entity’s achievements
Summary of highlights of entity achievements eg. Industry awards etc
Technical capability
Sample of current technical manual
Quality Accreditation Standard
Accreditation body under which entity has current accreditation

 
 
Can you please elaborate on what the above table is actually asking?
 
Question 
2)      
Tender Response part 4 – Proposal
?        
Overview
?        
Delivery and management
 
Would you like these points answered as part of the ‘Response to Evaluation Criteria’?
ie; Criterion 1, 2, 3 etc
 
Answer
YES
 
Question
Or is this a separate response all together? If a separate response is expected, then should this be set out as per Criterion 1, 2, 3 etc?
 
Answer
See above
 
Question
3)        DHS Region Postcodes
Are we able to get a list of the DHS Region postcodes?
 
Answer
Please see file attached within downloadable documents.

Posted on 8 Mar 2011 15:54 by Ballarat Health Services

Buyer Post #2 - RFTSWEP2011-001 This post is publicly visible

Question
1).  We are the suppliers of oxygen consumables, flow meters and regulators.  However we do not supply cylinders.  Is this tender for those that can supply all of this in a package or is it being tender separately?
 
Answer

The requirements of the SWEP RFT are outlined in Schedule A.

It must be noted that the requirements of SWEP entail Domiciliary Oxygen packages including all associated materials, equipment and consumables which must be provided to clients as directed by SWEP-BHS and be maintained by the Tenderer in accordance with the standards specified in this RFT.

Posted on 7 Mar 2011 12:25 by Ballarat Health Services

Buyer Post #1 - RFTSWEP2011-001 This post is publicly visible

Question

1). Do I have to include tender information for each of the eight specified regions?
 
Answer
Your response must indicate whether you are tendering for all eight regions, a specific region or any combination of regions and detail your capability to provide the service in each of those regions you are tendering for. Your response will be evaluated against each region you are tendering for.
 
 
Question
2). Do I need to supply a separate transition plan for each region?
 
Answer
Your transition plan must detail your capability to transition oxygen clients within each region. You may submit one plan as long as you note that the same plan will be used across each region tendered.

Posted on 2 Mar 2011 10:46 by Ballarat Health Services