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Online Forum for 10295 
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RFx Number Status & Type Details Date
10295
Closed
Request for Tender
Issued by Agriculture Victoria
UNSPSC: 53102700 - Uniforms
opened
Thu, 29 April 2021 7:00 AM
Closed
Wed, 26 May 2021 6:00 PM
12/04/2021 07:00

Posts

Buyer Post #11 - Ethical Supply This post is publicly visible

The ITS states tenderers must be registered with Ethical Clothing Australia. How does this impact garments being manufactured overseas?

Posted on 19/05/2021 13:01 by Agriculture Victoria

As per the Invitation to Supply, if the goods are able to be manufactured locally, they must be manufactured locally. All suppliers of locally manufactured clothing, footwear or personal protective equipment must be registered on the Ethical Supplier Register.

Tenderers who manufacture overseas are requested to describe the assurance processes in place to ensure that their supply chain is ethical. Please include evidence as an attachment to your tender response when addressing the ethical supplier register mandatory criteria.

Replied on 19/05/2021 13:01 by Jessica Slapp of Agriculture Victoria

Buyer Post #10 - Value for money This post is publicly visible

It was suggested that the tenderers will be evaluated for ‘value for money’, however Australian made garments are more expensive. How will Agriculture Victoria evaluate Australian made garments?

Posted on 19/05/2021 13:00 by Agriculture Victoria

All responses will be evaluated using the same criteria.

All procurement of uniforms and PPE needs to represent value for money.  Value for money is defined as a balanced judgment of a range of financial and non-financial factors, taking into account: the mix of quality, cost and resources; fitness for purpose; total cost of ownership; and risk (refer to the VGPB Guide to value for money).

Additionally, Victorian Government public sector organisations must procure uniforms in accordance with the Guide to procuring uniforms and personal protective equipment. This guide stipulates that all Victorian Government Departments and agencies are required to buy locally and ethically manufactured uniforms and PPE, whenever possible, to create and retain local jobs.

Replied on 19/05/2021 13:01 by Jessica Slapp of Agriculture Victoria

Buyer Post #9 - Dye-matching This post is publicly visible

If garments need to be dye-matched, will there be a commitment to support this throughout the contract and will there be a commitment at the end of the contract to buy out the remaining stock?

Posted on 19/05/2021 12:59 by Agriculture Victoria

Agriculture Victoria will support dye-matching throughout the life of the contract and may be able to negotiate end of contract buyout of excess stock.

Replied on 19/05/2021 13:00 by Jessica Slapp of Agriculture Victoria

Buyer Post #8 - Testing requirements This post is publicly visible

Are the same testing requirements applicable to both the corporate attire and the regulatory uniform? When will the results need to be provided, noting there is a significant cost associated with the process?

Posted on 19/05/2021 12:58 by Agriculture Victoria

The Supplier shall be aware of, comply with and use test methods specified in the Australian and international standards noted in the ITS relating to garment manufacture and textile testing throughout the term of the agreement for the supply of goods. These requirements are applicable to both the corporate attire and regulatory uniform.

 

The Supplier is not required to provide the test results to Agriculture Victoria prior to the establishment of the agreement but must be able to provide evidence of compliance with the quality assurance requirements in the specifications over the course of the agreement as and when requested.

 

The ITS requires the Supplier to describe their quality management system that is in place to ensure the quality of the services supplied.

Replied on 19/05/2021 12:58 by Jessica Slapp of Agriculture Victoria

Buyer Post #7 - Custom Make This post is publicly visible

We note some of the product specification and colours requested will be difficult to source as "off the shelf".

Would Agriculture Victoria consider a custom make solution? If so, would there be a possibility that at the end of the contract the excess stock would be bought out?

 

- Anonymous

Posted on 11/05/2021 16:25 by Agriculture Victoria

Agriculture Victoria will consider custom made solutions and may be able to negotiate end of contract buyout of excess stock. Please use the ‘Comply with conditions’ option in the pricing schedule and provide commentary for garments you can supply that vary from our specification.

Replied on 11/05/2021 16:27 by Jessica Slapp of Agriculture Victoria

Supplier Post #5 - Forecast This post is publicly visible

What are the indicative quantity forecasts above new starters indicative requirements annually. Ie in year 2, 3, and 4 of the proposed contract?

Posted on 08/05/2021 12:41 by Supplier Person

Based on historical figures, approximately 15 Authorised Officers commence each year, with each requiring an allocation of regulatory uniform. We anticipate each Authorised Officer will replace 1-2 items of clothing each year.

 

For corporate attire wearers, we anticipate approximately 20 new wearers each year and a replacement of 1-2 items per year for each staff member wearing the attire.

 

Please note these figures are estimates only and will fluctuate based on staff demand.

Replied on 10/05/2021 15:14 by Jessica Slapp of Agriculture Victoria

Supplier Post #4 - Supply Dates This post is publicly visible

In the part A.2 Specifications- statment of requirements section (4) part g it suggests uniforms are to be ready by the 30th of Novemeber how ever in the tender response form it asks for production schedule to have uniforms ready by the 30th of September? Are you able to advise which date is correct? 

Thank you

Posted on 08/05/2021 12:18 by Supplier Person

Apologies for the confusion. We would like uniforms to be worn from 30 November 2021, however this date can be negotoated if required.

Replied on 10/05/2021 14:59 by Jessica Slapp of Agriculture Victoria

Buyer Post #3 - Clarification in regard to the Fitting Service requirements. This post is publicly visible

Could you please provide clarification in regard to the Fitting Service requirements.

 

Are onsite fittings at these locations required at the beginning of the contract and alternate fitting services are acceptable thereafter?

 

•            South East: Ellinbank and Bairnsdale

•            South West: Warrnambool, Horsham, Ballarat and Geelong

•            North: Mildura, Rutherglen, Epsom (Bendigo) and Tatura

•            Metro: Attwood and Bundoora

Posted on 05/05/2021 13:59 by Agriculture Victoria

Yes, onsite fittings at the above locations at the start of the contract are required. Suppliers should propose how they can manage ongoing fitting services (e.g. guidance material, ability for staff to visit a store, additional site-visits, customer assistance service).

Replied on 05/05/2021 14:36 by Jessica Slapp of Agriculture Victoria

Buyer Post #2 - Current Uniforms This post is publicly visible

Are you able to provide a list or images of the current uniform? Are you aslo able to provide the breakdown of males and females? finally, could you please confirm what the embroidery design is?

- Anonymous

Posted on 05/05/2021 11:02 by Agriculture Victoria

Current Uniform – Patrol Jacket

Please see design artwork of the current patrol jacket below. The new patrol jacket should be of a similar style without the epaulet slides on the shoulders.

 

Current Uniform – all other garments

While the specifications for the regulatory uniform are similar to the current offering, they are not the same. The required corporate attire range differs quite significantly from the current range. As we are not looking to replicate the current range, we have chosen not to provide those images. We are looking for suppliers to provide us with designs that meet, or at least closely approximate, the specifications.

 

Staff breakdown

Gender breakdown of current wearers is as follow:

  • Corporate Attire – 167 people who wear the women’s range & 149 people who wear the men’s range
  • Regulatory uniform – 134 people who wear the women’s range & 107 people who wear the men’s range

 

Embroidery

Upper body apparel in the Regulatory Uniform range will require embroidered branding, Victorian State Government Authorised Officer badges and identifying tabards. The badges are to be permanently attached. Tabards are to be attached by hook and loop.

Upper body apparel in Corporate Attire range will require embroidered branding on the tops only.

PVC badges (2 per garment) will be required for upper-body wet weather items in the regulatory range. Embroidered cloth badges (2 per garment) will be required for all other upper-body regulatory garments (that have sleeves).

Please see below the current Authorised Officer badge - note this badge is currently undergoing a redesign for the new uniform. This image is for illustration purposes only.

The embroidered branding for both regulatory uniform and corporate attire will be the Victorian State Government Logo in accordance with the Brand Victoria Guidelines.

Full details of the badges and logos will be provided at a later stage.

Replied on 05/05/2021 14:35 by Jessica Slapp of Agriculture Victoria