Online Forum for RFT20-21-0001 
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Do ESV have any reduced staffing dates throughout December and January that will impact us being able to access them for information or acceptance signoffs?

Thank you for your question.

All technology consultants and contractors are expected to break for the period December 23 to January 3 inclusive to ensure full ESV workforce support.  The tenderer should use the ‘assumptions made’ in the tender response to acknowledge their position and include the break in their timelines and milestones.

Given current constraints and the detail of the response required is there a possiblility of an extension to the current submission date of 2pm 26th August to somthing like COB 31st August.

No, the closing date will remain as given.

Please clarify the following:

Document: ESVRFT202101 PART B.pdf 

Section 4 

Point 4.1.b 

This makes reference to the “Victorian Protective Data Security Standards (VPDSS)” and provides a link to the document - https://ovic.vic.gov.au/resource/victorian-protective-data-security-standards 
 

Point 4.1.c 

This makes reference to the “Victorian Government data standards and guidelines” and provides a link to the location - https://ovic.vic.gov.au/resource/victorian-protective-data-security-standards/ 
 

Question: 

The links provided in 4.1.b and 4.1.c are both the same, is this correct? 

Yes, our apologies for duplication.

Clarification of what ESV’s expectation is in terms of how the “indicators for informing future state” deliverable, as indicated in section 12.4.c, is to be delivered and the level of detail required of the content.

The expectation for 12.4c is for the Consultant to advise ESV of key findings in relation to expected significant impact on the future state, both risk and opportunity, at a high level.  I.e. without going into future state detail.

Delivery would be via MS Office document with an editable format and should be component of the final report and presentation.

Thank you,

In summary, ESVRFT202101 PART B - 4.1.c doesn't actually provide the document that should be referenced. It takes you to the same website as ESVRFT202101 PART B - 4.1.b, which seems to be a copy/paste error, hence can ESV clarify the document that should be referenced please?

Please see link below for the Victorian Protective Data Security Standards

https://ovic.vic.gov.au/resource/victorian-protective-data-security-standards/

Thank you,

Do you have a rough estimation of the number of data domains and business processes to be included in the current state EA definition?

The identification, definition and documentation of all data domains and business processes is one of the first steps in the project.  At this time ESV in unable to provide any estimates.

Thank you.

For “SC1 -  If, before to the completion of this Agreement, ESV initiates a procurement process to appoint a contractor to advise ESV on its Enterprise Architecture Future State, the Contractor must not participate in that procurement process”, our approach to developing technology blueprints is best delivered from an end-to-end perspective, i.e. using the same artefacts and techniques in an iterative approach of transitioning from current state to future state considerations. To this end, our question is whether ESV would consider removing the opportunity of the current state Contractor to bid for the future state work? One approach that could be adopted is for a gateway to be added at the end of the current state phase in terms of agreeing consensus on the way forward (i.e. for ESV to continue to issue into the future state phase or issue a revised SoW to the market).

Thank you for your question. We have considered our approach to market and will not remove the Special Condition SC1.

Could you advise to what level you are looking to define your data asset? e.g. Domain top level down to attribute level for all data domains in every business process or high-level domains only.

Are you looking to train your own staff to manage your baseline data asset ongoing or utilise ongoing vendor support service?

We are looking at top down approach (domain to attribute level) to define ESV data assets. However, we prefer a staged approach (domain, business process, attribute).

We are planning to manage our baseline data assets ourselves but we are open to (and often do) work with external vendors on specific projects.

Thank you,

Please be advised the Questions and Answers for the tender briefing held yesterday is now available in the document download.

Thank you,

As per other posts we registered to attend the briefing session but have yet to receive the inviation with the link; e-mails we registered were:

Glennsmyth@fragiletoagile.com.au and 

Deanlittlefield@fragiletoagile.com.au

Thanks in advance 

The link has been sent.

We are experiencing high volumes of tender briefing registration requests. Please bear with us as we respond to each one.

Prior to asking a question we respectfully request that you check the Forum to see if the question has already been answered

As per Buyer Post #5 and Supplier Post #6 please note:

• All contact regarding this tender is to be via this Forum only. Contact via any other avenue may not receive a response and could result in disqualification.

If you are trying to register a colleague, as the only editable section of the briefing registration is the Attendee Name, you may enter the colleagues email address in this editable section

Good morning,

I have registered for the briefing session today, but have not recieved a confirmation or link.

Also, I am unable to provide email addresses for additonal attendees. Can you please invite:

brendon.trezise@empired.com

graeme.davie@empired.com

Kind regards.

You should have the meeting link now.

Thank you

Hi, I have registered for the briefing session this afternoon but have not received a confirmation with any meeting details.  Can you please advise how we can register given the briefing registration closing time is 10am this morning, thank you.

You should have the meeting link now.

Thank you

Hello,

I hope you are doing well.

Apologies for the late message.

We are trying to register for the briefing session tomorrow at 2pm but can only enter the attendee name. The system doesn't allow us to enter our specific email addresses.

Our attendee emails are however registered in our profile details:

Shayne Tanner: shayne.tanner@permeance.com.au

Jean-Christophe Gosselin: jc@permeance.com.au

Let us know how we can proceed to receive the link for the briefing session.

Best regards,

Please refer to 'Supplier Post #6 - Forum Post #5'

Hi above - it mentions that we must provide individual email addresses for briefing registration attendees.  The system defaults to one email address and we are unable to amend the email details in the briefing session attendees screen. Can you please advise what appraoch we should use as we have not received confirmations for the briefing session, thank you.

Please refer to 'Supplier Post #6 - Forum Post #5'

There is no option to add an individual's email address it defaults to my email as I have the registration within the vic tender portal.

If the briefing attendee has access to the TendersVic site, they may register directly.  This is recommended as it will ensure the person is notified of any changes and/or updates.

If not, enter the attendees email address as the name.

Thank you.

Please be advised that each attendee must provide their individual email address, not a generic or administrators email, when registering for the briefing. If a personal email for each attendee is not provided, they will not be forwarded the link to the briefing.  The link will only be sent to individual email addresses provided.

Thank you, 

As per section 3, Item 3 and section 4.11 of Part A Conditions of Tender, prospective tenderers are to direct all questions, requests for clarification and / or requests for further information via the TendersVic Forum only.  Contact via any other avenue may not receive a response and could result in disqualification.

Will ou provide a link to briefing via forum post.

To attend the briefing session, please register via the link provided under the Briefings section of the TendersVic site.  A link will then be sent to the email address provided.  Thank you.

Briefing details have been added, please register by the briefing link provided.Noting that registrations close at 10am 11 August 2020.

Thank you.

We apologise for any inconvenience experienced in downloading the tender documentation.  Our technical issues are now fixed.

Please direct any requests for clarification or questions via the Forum link.  Thank you.